Work-related issues are one of the most common contributors to stress in people. Whether you are a business owner or employee, our workplace can generate a great deal of stress. According to a survey by the American Institute of Stress, more than 80% of workers feel stress on their jobs.
Many factors lead to a stressful working environment. Sometimes, it happens due to the nature of our responsibilities and the working atmosphere. But other times, it happens when we fail to perfectly balance our personal and professional lives.
The world health organization has recognized burnout as a serious occupational phenomenon. More than 50% of employees quit their work due to burnout. If the stress is not handled well, it can even lead to deep depression and other serious mental problems.
Common causes of Work-related stress
- Long hours
- Excessive Workloads
- Unrealistic Deadlines
- Insufficient Workload
- Lack of Collaboration
- Poor relationships
- Weak Control and organization
- Lack of support and appreciation
- Inaccessibility to resources and information
So, what is the solution?
The best we can do is to understand and improve the abilities and comfort levels of employees. Then give them duties within a reasonable deadline and priorities. Although It sounds good on paper, these interventions are somewhat impractical in hectic workspaces.
That’s when we start to rely on technologies. Different kinds of tools can streamline our workload and interpersonal relationships. But the task is to find the necessary tools to take the pressure off the employees.
This starts with HR management. They need to make the staff feel like they belong there. Keeping a collaborative and collective working environment is the next step in this process. So shall we get to know some of the essential tools to reduce workload and stress?. Read on.
1. Performance Management System
What happens at work has the potential to affect our emotional and psychological well being. Even if there is a healthy relationship between employees and management, our workspace still can produce so much stress due to different other factors such as fluctuating workload and lack of collaboration. This happens when the management fails to understand and appreciate the true potential of the staff.
An impeccable performance management system is the only answer to this problem. Performance management software essentially brings stability to the tasks of employees by improving their comfort level and capabilities.
performance management software regularly monitors the tasks of employees. This way, the management understands what an employee can do and can’t do. If they lack skills in certain areas, the management provides necessary guidance and training to nurture their skills.
On the other hand, if the employees show desirable results, the company acknowledges their effort and gives proper rewards. This also helps the company to plan future projects and assign duties within reasonable deadlines.
When these things are handled productively, everyone feels appreciated. When employees feel valued in the workspace, they also feel more confident and prepared for future projects. It ultimately reduces their stress.
2. Intranet solution
A lack of interpersonal or poor working relationships can make someone feel alone in a workspace. The relationships between coworkers are key in this scenario. This can only be achieved by improving communication and collaboration in the workspace.
Intranet software can take care of this problem pretty well. Intranet software acts as a focal point of internal communication and collaboration in a firm. It essentially makes the staff feel at home at all times.
Intranet builds a community of like-minded employees using tools like social chats ( formal and informal), community sites, project sites, and blogs. It helps the employees share their workload and collectively achieve common goals.
They can share their concerns, ideas, and insights with the other staff using these tools. So when there is a collaborative workspace, it takes the pressure off individuals and reduces their stress level.
3. Document Management system
Every workspace basically runs on a set of information. This contains many data like project information, invoices, and other documents. If we are not able to retrieve these documents on time, it will mess up our plans and delay our tasks. It ultimately brings unnecessary stress to us. So these documents need to be organized and easily accessible at all times.
That’s when a reliable document management system comes in handy. It not only securely stores our documents, but it also lets multiple employees retrieve them quickly and collaborate on them appropriately.
DMS keeps all the modification of documents as versions. So if anything goes wrong, we can always go back and continue working from right where we left off. DMS is proven to be one of the most effective tools out there to organize the information and thereby reduce the workload.
4. Tender software
Procurement is a common procedure in many businesses. Certain companies need certain raw materials and services to produce their end products. Managing this process is a grueling task.
For instance, the employees need to find suitable suppliers, build stable relationships with them, negotiate the terms, follow the regulations, and get the job done at a reasonable budget and schedules. Juggling all these tasks is both emotionally. and physically draining. So you can imagine how stressful this can get.
But we can considerably reduce the stress and workload involved in this process with the help of tender software. It simplifies the overall procurement process to a great extent. The software itself guides and connects you to the best suppliers. That way we can smoothly address our needs and negotiate the price within strict regulatory compliances.
Every workspace needs to effectively implement these systems to streamline the workload and comfort of employees. When every aspect of our work nature is streamlined using effective tools, it becomes a huge weight off the shoulders of employees. They not only improve their well-being but it also improves the quality of their work. So, start enhancing your workspace with these tools.
By Premjith B P K